Hire costs and payments
· Hire of the men’s hall, ladies hall and basement are available separately. There is a separate charge for each hall. For clarity, the hire of one hall does not mean that you or your guests can use any other hall/floors as otherwise the hirer will be charged for use of any other hall.
· The costs payable to SWIC for the hall(s) hire are:
· £700 for the first two hours hire of EACH hall (the space to be agreed) and then £100 per hour after that. Minimum hire is 2 hours. Any part hour will be counted as a full hour.
· A deposit of £500. For example, for any damage or extra time the masjid is used.
· Other fees depending on your request.
· £150 per hour if the hall(s) hired or other areas used are not cleaned and vacated by the end of the agreed time session.
If applicable – the cost payable to Dr Fahim/imam approved by SWIC:
· £300 – fee of Dr Fahim/imam if conducting an Islamic marriage. This is paid directly to Dr Fahim/the imam approved by SWIC. Note: This is not payable if the event is not a wedding.
The above schedule of costs is subject to change without notice.
For the avoidance of any doubt, by way of clarification please note:
· that there is a separate charge for the men’s, ladies and basement halls. This means, for example, that if you book the men’s hall but on the day you or any of your guests use the basement and/or ladies hall as well then you will be charged for the basement and/or ladies hall hire too, the cost of which will be deducted from your deposit and/or invoiced separately.
Examples of charges payable:
· if you book the men’s hall for 2 hours - then you will pay the hall hire fee of £700 and £500 as the deposit. This means that total fees payable at the time of a confirmed booking will be £1200. If a nikah is to be conducted then an additional £300 is payable to the imam for conducting the Islamic marriage.
· if you book the men’s hall and the basement for 3 hours and do not vacate and/or clean the hired hall(s) for extra 2 hour – then you will pay the halls hire fee of £800 and £500 as the deposit. This means that total fees payable at the time of a confirmed booking will be £1300. £300 will be deducted from the deposit for the extra 2 hours. If a nikah is to be conducted then an additional £300 is payable to the imam for conducting the Islamic marriage.
Setting up and packing away must be done within the booked time, not before or after, so ensure you include time for this in the booked time as otherwise you will charged.
· The SWIC lobby and common parts are not available for hire. No tables, stalls, banners, leaflets, publications, advertisements or other items can be placed or distributed there.
· SWIC will invoice for all hire charges and related costs. The total cost must be paid before a booking can be confirmed, at least 28 days before the date that has been booked.
· Payment can only be made by online bank transfer to SWIC’s bank account.
· Prices include SWIC’s basic tables and chairs, subject to availability. These must be requested in advance.
· The deposit will be returned to you by BACS transfer, less any penalty charges, no more than 21 working days after the date that has been booked. If the penalty charges exceed the amount of the deposit, you will be invoiced for the balance.
· Penalty charges: you will be charged for:
· damage to any SWIC property, equipment etc.
· additional cleaning our support staff have to undertake which should have been done by the hirer.
· additional time due to finishing after the end time as agreed on the booking form.
· other costs incurred by SWIC as a result of any breach of contract by the hirer.
· Penalty charges will be deducted from the deposit. If the penalty charges exceed the amount of the deposit, you will be invoiced for the difference and must pay the difference within 14 working days failing which you will be liable to pay such additional penalty sums to compensate SWIC as the trustees decide from the date of demand until actual payment. Such compensation will be given by SWIC to such charitable cause as the Trustees determine.
· Due to the availability of our staff and/or commitments to other hirers, you are NOT permitted to finish after the agreed time.